Grove Resort Community Development District
12051 Corporate Boulevard, Orlando, FL 32817; 407.723.5900
www.groveresortcdd.com

The following is the proposed agenda for the Board of Supervisors meeting of the Grove Resort Community Development District (“District”), scheduled to be held in the Duval Board Room at 14501 Grove Resort Avenue, Winter Garden, Florida 34787 on Tuesday, March 9, 2021 at 10:00 a.m.. The attendance of three Board Members is required to constitute a quorum.
To attend the meeting, please use the below conference call information: Phone:	1-844-621-3956
Access Code:	790 393 986 #

PROPOSED BOARD OF SUPERVISORS’ MEETING AGENDA

Administrative Matters
Roll Call to Confirm Quorum
Public Comment Period [limited to items on the agenda]
Consideration of David D’Ambrosio’s Resignation from the Board
Nomination(s) for Vacated Seat (Seat 4, Expires 2023)
Consideration of Minutes of the July 28, 2020 Board of Supervisors Meeting and the September 8, 2020 Auditor Selection Committee and Board of Supervisors Meeting
Consideration of Resolution 2021-01, Electing Officers
Consideration of Resolution 2021-02, Extending the Terms of Office Business Matters
Ratification of Payment Authorizations Nos. 103 - 119
Review of District’s Financial Position
Other Business
Staff Reports
District Counsel
Memorandum Regarding E-Verify System District Engineer
District Manager
Supervisor Requests
Public Comment Period
Adjournment

David D’Ambrosio’s Resignation

Date:	_s_,/_._S-
f

. 2021

To:		Grove Resort Community Development District c/o PFM Group Consulting LLC, District Manager 12051 Corporate Blvd.
Orlando, FL 32817

RE:	Letter of Resignation from the Grove Resort CDD Board of Supervisors

To whom it may concern:

I regret that I must respectfully submit my resignation as a Member of the Board of Supervisors for the Grove Resort Community Development District ("Board"), with the resignation effective upon the Board's acceptance.
Signµ ed 
Printed Name: f)d-..,ir, 0AM6,(,) /p

Consideration of Minutes

GROVE RESORT COMMUNITY DEVELOPMENT DISTRICT

BOARD OF SUPERVISORS MEETING MINUTES

FIRST ORDER OF BUSINESS	Call to Order and Roll Call

The Board of Supervisors Special Meeting for the Grove Resort Community Development District was called to order on Tuesday, July 28, 2020 at 10:02 a.m. via conference call due to the COVID-19 Executive Order 20-150 extending Executive Orders 20- 52, 20-69, 20-112. Board Members listed below constituted a quorum:

Board Members in attendance via conference call:

Kevin Mays	Board Member
Michael Osborn	Board Member
Dave D’Ambrosio	Board Member Also in attendance via conference call were:
Jane Gaarlandt	PFM
Christina Hanna	PFM
Victoria Martinez	PFM
Sarah Sandy	Hopping Green & Sams
Marco Manzie	Paramount Hospitality
Robert Haywood	Paramount Hospitality
Rob O’Connor	General Manager

SECOND ORDER OF BUSINESS	Public Comment Period

There were no public comments at this time.

THIRD ORDER OF BUSINESS	Consideration of Minutes of the May 26 and June 9, 2020 Board of Supervisors Meeting

Ms. Sandy stated she did not get the agenda package until yesterday and did not have a chance to review the minutes and asked if the Board could table them and she will send her comments in between. This will be tabled until the next meeting.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District approved Resolution 2020-08, Setting a Regular Meeting Schedule for Fiscal Year 2020/2021.

FIFTH ORDER OF BUSINESS	Establishment of an	Auditor Selection Committee

Ms. Gaarlandt recommended that the Board name itself as the Auditor Selection Committee.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District appointed the five Board Members as the Auditor Selection Committee.

SIXTH ORDER OF BUSINESS	Consideration of Resolution 2020-09, Resetting the Public Hearings on the Adoption of the FY21 Budget and the Imposition of Special Assessments

Ms. Gaarlandt requested a motion from the Board to approve Resolution 2020-09 which would reset the Public Hearing on the Adoption of the Fiscal Year 20201 Budget and the Imposition of Special Assessments to August 18, 2020 at 10:00 a.m.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District approved Resolution 2020-09, Resetting the Public Hearings on the Adoption of the FY21 Budget and the Imposition of Special Assessments to August 18, 2020 at 10:00 a.m.

SEVENTH ORDER OF BUSINESS	Receive Public Comments on the Adoption of the Fiscal Year 2020/2021 Budget

Ms. Sandy stated this was included because the date for the Public Hearing was originally set for today and it would give the public the ability to comment on the Budget.

There were no public comments at this time.

EIGHTH ORDER OF BUSINESS	Receive Public Comments on Special Assessments to Fund the District’s Fiscal Year 2020/2021 Budget

Ms. Sandy stated this was included because the date for the Public Hearing was originally set for today and it would give the public the ability to comment on the Assessments.

There were no public comments at this time.

NINTH ORDER OF BUSINESS	Public Hearing on the Adoption of the Amendment and Restated Rules of Procedure
Public Comments and Testimony
Board Comments
Consideration of Resolution 2020-12, Adopting the Amended and Restated Rules of Procedure

Ms. Gaarlandt requested a motion to open the public hearing.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District opened the Public Hearing.

There were no public comments so Ms. Gaarlandt requested a motion to close the public hearing.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District closed the Public Hearing.

There were no comments from the Board. Ms. Sandy requested a motion to adopt Resolution 2020-12, as presented.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District approved Resolution 2020-12, Adopting the Amended and Restated Rules of Procedure.

TENTH ORDER OF BUSINESS	Consideration	of	Public Facilities Report

Ms. Sandy stated she did not see a copy of the Public Facilities Report in the agenda package. Ms. Gaarlandt stated District staff has not received anything yet. Mr. Wilson stated he needs to reach out to Mr. Plenzler to go over a few questions because he has the report ready to be done apart from those questions. This item will be brought back for the next meeting.

ELEVENTH ORDER OF BUSINESS	Consideration       of        First
Addendum to Agreement for District Management Services

Ms. Sandy has not been able to review this item yet. The Board reviewed First Addendum to Agreement for District Management Services.

THIRTEENTH ORDER OF BUSINESS	Consideration       of        First
Addendum to Agreement between the District and VGlobalTech for Website Services

MS. Gaarlandt presented the First Addendum to Agreement between the District and VGlobalTech for Website Services. Services will now be billed directly to the District from VGlobalTech. There are no changes to the services or the cost to the District.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District approved First Addendum to Agreement for District Management Services and the First Addendum to Agreement between the District and VGlobalTech for Website Services in substantial form subject to District Counsel drafting both Addendums to encompass the changes.

FOURTEENTH ORDER OF BUSINESS	Review and Ratification of the
Fiscal	Year	2019	Audited Financial Statement

Ms. Gaarlandt explained the Audited Financial Statement for Fiscal Year 2019 has been submitted to the State and just needs to be accepted by the Board.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District accepted the Fiscal Year 2019 Audited Financial Statements.

FIFTEENTH ORDER OF BUSINESS	Consideration	of	Funding
Request 21

The Board reviewed Funding Request 21.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District ratified Funding request 21.

SIXTEENTH ORDER OF BUSINESS	Consideration	of	Payment
Authorizations 88-97

The Board reviewed Payment Authorizations 88-97.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District ratified Payment Authorizations 88-97.

SEVENTEENTH ORDER OF BUSINESS	Review of District’s Financial	
	Position	
There was no action required by the Board.		

EIGHTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel – No Report

District Engineer– No Report

District Manager – Ms. Gaarlandt explained the Tax Collectors Website shows the adjusted Taxes for Fiscal Year 2019 which shows there are no taxes to be paid at this time. She noted the next scheduled meeting is the Special Meeting on August 18, 2020. The only other meeting left for this fiscal year will be on September 8, 2020

Supervisor Requests and Audience Comments

There were no Supervisor requests or audience comments.

NINTEENTH ORDER OF BUSINESS	Adjournment

There were no other additional comments. Ms. Gaarlandt requested a motion to adjourn.

ON MOTION by Mr. Mays, and a Second by Mr. Osborn, with all in favor, the July 28, 2020 Board of Supervisors Meeting was adjourned.

 	_

Secretary / Assistant Secretary	Chairman / Vice Chairman

GROVE RESORT COMMUNITY DEVELOPMENT DISTRICT

BOARD OF SUPERVISORS MEETING MINUTES

FIRST ORDER OF BUSINESS	Call to Order and Roll Call

The Board of Supervisors Meeting for the Grove Resort Community Development District was called to order on Tuesday, September 8, 2020 at 10:04 a.m. via conference call due to the COVID-19 Executive Order 20-193 extending Executive Orders 20-52, 20-69, 20-112, 20-150, and 20-179. Board Members listed below constituted a quorum:

Board Members in attendance via conference call:

Kevin Mays	Board Member
Michael Osborn	Board Member
Dave D’Ambrosio	Board Member Also in attendance via conference call were:
Jane Gaarlandt	PFM
Christina Hanna	PFM
Mike Eckert	Hopping Green & Sams
Robert Haywood	Paramount Hospitality
Rob O’Connor	General Manager
Mark Wilson	Carr, Riggs & Ingram
Marco Manzie	Paramount Hospitality

SECOND ORDER OF BUSINESS	Public Comment Period

Mr. Eckert asked the Board for a motion to modify the agenda to include under the Attorney Report a request to modify or assign the Lease Agreement at the Springs so that the payment will come from Grove Resort and Spa Manager, LLC in the future.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District approved amending the agenda per Mr. Eckert’s request.

There were no public comments at this time.

THIRD ORDER OF BUSINESS	Consideration of Minutes of the August 18, 2020 Board of Supervisors’ Meeting

The Board reviewed the minutes of the August 18, 2020 Board of Supervisors’ Meeting.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District approved the minutes of the August 18, 2020 Board of Supervisors’ Meeting.

FOURTH ORDER OF BUSINESS	Consideration of Auditor Selection Committee Rankings & Selection of Auditor

Ms. Gaarlandt explained the Auditor Selection Committee ranked Grau & Associates as the highest ranked proposer with 100 points and Berger, Toombs as the second highest proposer with 95 points total.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District accepted the Ranking from the Auditor Selection Committee.

District staff will reach out to Grau & Associates to request an Engagement Letter. Mr. Eckert requested a copy of the draft before it is executed.

FIFTH ORDER OF BUSINESS	Consideration	of	the	Public Facilities Report

Ms. Gaarlandt presented the Public Facilities Report to the Board. Mr. Wilson reviewed the Public Facilities Report.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District accepted the Public Facilities Report.

Mr. Eckert asked if PFM was going to send the report to Orange County or if the District Counsel office will take care of it. Ms. Gaarlandt asked Mr. Eckert to forward the Public Facilities Report to Orange County.

SIXTH ORDER OF BUSINESS	Consideration	of	Funding Requests 23

The Board reviewed Funding Requests 23.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District Ratified Funding requests 23.

SEVENTH ORDER OF BUSINESS	Consideration	of	Payment Authorizations 100-102

The Board reviewed Payment Authorizations 100-102. These were previously approved and just need to be ratified by the Board.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District ratified Payment Authorizations 100-102.

EIGHTH ORDER OF BUSINESS	Review of District’s Financial	
	Position	
There was no action required by the Board.		

NINTH ORDER OF BUSINESS	
Staff Reports	

District Counsel – Mr. Eckert stated the District has been asked to modify or assign the Lease Agreement the District has for the Springs property to allow Grove Resort and Spa Manager, LLC to be the one who makes the lease payments.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District authorized District staff to modify the Lease Agreement following today’s Board Meeting.

District Engineer– No Report

District Manager – Ms. Gaarlandt noted there have been some changes to the Florida Statute regarding requirements of materials to be posted on the District website. The District is no longer required to post the Audit Report on the website however a link to the Auditor General Website must be posted. The Public Facilities Report is no longer required to be posted. Only the cover page of the Agenda Packets is required to be posted.

Mr. Eckert advised the Board to be as lean as possible regarding website and therefore only include on the website what is legally required.

ON MOTION from Mr. Mays, and a Second by Mr. Osborn, with all in favor, the Board of Supervisors for the Grove Resort Community Development District approved including on the website only what is legally required.

District staff will make those changes going forward.

Ms. Gaarlandt noted the next meeting is Scheduled for October 13, 2020.

Supervisor Requests and Audience Comments

Mr. Mays asked if it would be appropriate to put on the record a talk through on the latest thinking on timing for Phase 4. Mr. Eckert stated it isn’t necessary, but it isn’t harmful.

Mr. Mays reengaged the sales team for the Phase 4 sales. The sales pace and reception has been pretty good since July. The thought is to reengage the architects and engineers sometime in the fourth quarter and if all continues to go well hope to start the building in the second quarter of next year.

Marco asked about setting a reserve aside prior to next year’s budget. He asked about the process of putting a percentage of income aside for the reserve. Mr. Eckert stated the first thing to do it talk to PFM’s Accounting Department to figure out how that would be reflected in the District’s records and the Board could approve a budget amendment at any point during the year.

TENTH ORDER OF BUSINESS	Adjournment

There were no other additional comments. Ms. Gaarlandt requested a motion to adjourn.

ON MOTION by Mr. Mays, and a Second by Mr. Osborn, with all in favor, the September 8, 2020 Board of Supervisors Meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

GROVE RESORT COMMUNITY DEVELOPMENT DISTRICT

CONTINUED AUDITOR SELECTION COMMITTEE MEETING MINUTES

FIRST ORDER OF BUSINESS	Call to Order and Roll Call

The Continued Auditor Selection Committee Meeting for the Grove Resort Community Development District was called to order on Tuesday, September 8, 2020 at 10:19
a.m. via conference call due to the COVID19 Executive Order 20-193 extending Executive Orders 20-52, 20-69, 20-112, 20-150, 20-179. Board Members listed below constituted a quorum:

Board Members in attendance via conference call:

Kevin Mays	Board Member
Michael Osborn	Board Member
Dave D’Ambrosio	Board Member Also in attendance via conference call were:
Jane Gaarlandt	PFM
Christina Hanna	PFM
Mike Eckert	Hopping Green & Sams
Robert Haywood	Paramount Hospitality
Rob O’Connor	General Manager

SECOND ORDER OF BUSINESS	Public Comment Period

There were no public comments at this time.

THIRD ORDER OF BUSINESS	Review of Auditing
Berger, Tooms, Elam, Gaines & Frank
Grau & Associates

This is a continued meeting to select an Auditor for the District. The District receive two proposals.

FOURTH ORDER OF BUSINESS	Ranking of Auditing Services Proposals

The District Manager proposed a ranking and continued the meeting last month to allow the Committee members to review and provide their own ranking of those proposals.

Mr. Mays asked which of the two proposals was the least expensive. Ms. Gaarlandt stated Grau & Associates was the least expensive and they came in at a total of
$22,000.00 over five years and the Berger Tooms came in at $29,920.00 over the five years.

District staff suggested ranking Grau & Associates No. 1 with 100 points and Berger was ranked No. 2.

Mr. Mays recommended all the firms get the same ranking in every category except price and rank price with Grau & Associates getting the highest number. A discussion took place regarding awarding points for price. Mr. May recommended awarding Grau & Associates 100 points total and Berger Zooms with 95 points.

ON MOTION by Mr. Mays and a Second by Mr. Osborne, with all in favor, Grau & Associates was ranked No. 1 with 100 points and Berger Tooms was ranked No.2 with 95 points.

FIFTH ORDER OF BUSINESS	Adjournment

Ms. Gaarlandt requested a motion to Adjourn the Auditor Selection Committee Meeting.

ON MOTION by Mr. Mays and a Second by Mr. Osborne, with all in favor, the Tuesday, September 9, 2020 Auditor Selection Committee Meeting was adjourned.

 	_

Secretary / Assistant Secretary	Chairman / Vice Chairman

Consideration of Resolution 2021-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GROVE RESORT COMMUNITY DEVELOPMENT DISTRICT ELECTING OFFICERS OF THE DISTRICT AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Grove Resort Community Development District (“District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and
WHEREAS, pursuant to Section 190.006(6), Florida Statutes, as soon as practicable after each election or appointment to the Board of Supervisors (the “Board”), the Board shall organize by electing one of its members as chair and by electing a secretary, and such other officers as the Board may deem necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE GROVE RESORT COMMUNITY DEVELOPMENT DISTRICT:

Section 1.	Noah Breakstone_	is elected Chairman. Section 2.	Kevin Mays	is elected Vice Chairman. Section 3.	Jane Gaarlandt	is elected Secretary.
Joshua Breakstone	is elected Assistant Secretary. Phil Vargas	is elected Assistant Secretary. Michael Osborn	is elected Assistant Secretary. Christina Hanna	is elected Assistant Secretary.
Section 4.       Jennifer Glasgow	is elected Treasurer.

Section 5.       Lubna Sikder	is elected Assistant Treasurer.

Section 6.	All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict.

Section 7.	This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this 9th day of March, 2021.

ATTEST:	GROVE RESORT COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairman/Vice Chairman

Consideration of Resolution 2021-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GROVE RESORT COMMUNITY DEVELOPMENT DISTRICT EXTENDING THE TERMS OF OFFICE OF ALL CURRENT SUPERVISORS TO COINCIDE WITH THE GENERAL ELECTION PURSUANT TO SECTION 190.006, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Grove Resort Community Development District (“District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

WHEREAS, the current members of the Board of Supervisors (“Board”) were elected by the landowners within the District based on a one acre/one vote basis; and

WHEREAS, Chapter 190, Florida Statutes, authorizes the Board to adopt a resolution extending or reducing the terms of office of Board members to coincide with the general election in November; and

WHEREAS, the Board finds that it is in the best interests of the District to adopt this Resolution extending the terms of office of all current Supervisors of the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE GROVE RESORT COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The following terms of office are hereby extended to coincide with the general election to be held in November of 2022:

Seat #1	(currently held by Noah Breakstone) Seat #2	(currently held by Kevin Mays)
Seat #5	(currently held by Michael Osborn)

The following terms of office are hereby extended to coincide with the general election to be held in November of 2024:

Seat #3	(currently held by Joshua Breakstone) Seat #4	(currently held by Phil Vargas)

SECTION 2. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 3.	This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this	day of	, 20	.

ATTEST:	GROVE RESORT COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Vice/Chairperson, Board of Supervisors

2

Grove Resort Community Development District

Payment Authorization Numbers 103-119

C O M M U N I T Y	D E V E L O P M E N T	D I S T R I C T

Payment Authorizations No. 103
9/4/2020

Item
No.	Payee	Invoice
Number	General
Fund	

1	
West Orange Times
Legal Advertising on 08/27/2020	

20-03094W	

$	37.34	

TOTAL	$37.34

Secretary / Assistant Secretary	Chairperson

c/o Fishkind & Associates, Inc.

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Saturday, September 5, 2020 8:04 PM
To:	Amanda Lane
Cc:	Jody Pino; Patricia Brown
Subject:	Re: Grove Resort - PA #103

 EXTERNAL EMAIL: Use care with links and attachments.	 Ok. Thanks.
Sent from my iPhone

On Sep 4, 2020, at 5:43 PM, Amanda Lane <lanea@pfm.com> wrote:

All,

Please see attached for Payment Authorization(s) #103 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

<GR - PA 103.pdf>

C O M M U N I T Y	D E V E L O P M E N T	D I S T R I C T

Payment Authorizations No. 104
9/11/2020

Item	Payee	Invoice	General	Fiscal	
No.		Number	Fund	Year	

1	
PFM Group Consulting
FY 2021 Tax Roll Preparation and Submission				
		FY21-TR-0012	$ 12,500.00	 	FY 2021		
2	US Bank					
	FY 2020 Trustee Services: 08/01/2020 - 09/30/2020	5849302	$	930.63	FY 2020	
	FY 2021 Trustee Services: 10/01/2020 - 07/31/2021	5849302	$	4,637.89	FY 2021	

TOTAL	$ 18,068.52

930.63
17,137.89	FY 2020	
	FY 2021	

Secretary / Assistant Secretary	Chairperson

c/o PFM Group Consulting

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Wednesday, September 16, 2020 1:55 PM
To:	Amanda Lane; Jody Pino; Patricia Brown
Subject:	RE: Grove Resort - PA #104

 EXTERNAL EMAIL: Use care with links and attachments.	 Ok to pay
Kevin Mays

Chief Operating Officer

Mobile 407.484.5814
kmays@btipartners.com

14501 Grove Resort Avenue Orlando, FL 34787

www.BTIPartners.com www.GroveResort.com www.MarinaPointe.com www.WestshoreMarinaDistrict.com

THIS COMMUNICATION CONTAINS PRIVILEGED AND CONFIDENTIAL INFORMATION. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT, OR THE EMPLOYEE OR AGENT RESPONSIBLE TO DELIVER IT TO THE INTENDED RECIPIENT, PLEASE CONTACT THE SENDER IMMEDIATELY. YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION OR PART OF IT IS STRICTLY PROHIBITED; DELETE THIS MESSAGE AND ALL COPIES AND BACKUPS THEREOF. THE INFORMATION PROVIDED IN THIS COMMUNICATION IS FOR ILLUSTRATION PURPOSES
ONLY. THE INFORMATION IS NOT WARRANTED, AND SHOULD NOT BE RELIED UPON FOR ANY REASON. IT IS THE RECIPIENTS RESPONSIBILITY TO PERFORM ANY & ALL DUE DILIGENCE.

From: Amanda Lane <lanea@pfm.com>
Sent: Monday, September 14, 2020 1:22 PM
To: Jody Pino <jpino@groveresort.com>; Kevin Mays <kmays@btipartners.com>; Patricia Brown
<PBrown@btipartners.com>
Subject: Grove Resort - PA #104

All,

Please see attached for Payment Authorization(s) #104 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

Payment Authorizations No. 105
9/18/2020

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
Hopping Green & Sams
General Counsel Through 08/31/2020				
		117209	$	6,201.81	
2	Orlando Sentinel				
	Legal Advertising on 07/28/2020 and 08/04/2020	OSC24677647	$	2,777.95	
3	PFM Group Consulting				
	DM Fee: September 2020	DM-09-2020-0014	$	2,083.37	
	Website Fee: September 2020	DM-09-2020-0015	$	100.00	
	FedEx: March 2020	OE-EXP-00784	$	13.42	
	FedEx: April 2020	OE-EXP-00841	$	4.61	
	FedEx: May 2020	OE-EXP-00898	$	3.31	
	Reimbursables: August 2020	OE-EXP-01068	$	15.42	

TOTAL	$11,199.89

Secretary / Assistant Secretary	Chairperson

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Sunday, September 20, 2020 1:03 PM
To:	Amanda Lane
Cc:	Jody Pino; Patricia Brown
Subject:	Re: Grove Resort - PA #105

 EXTERNAL EMAIL: Use care with links and attachments.	 Ok to pay. Thanks.
Sent from my iPhone

On Sep 18, 2020, at 6:54 PM, Amanda Lane <lanea@pfm.com> wrote:

All,

Please see attached for Payment Authorization(s) #105 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

<GR - PA 105.pdf>

Payment Authorizations No. 106	
10/9/2020						
Item	Payee	Invoice	General	Fiscal	
No.		Number		Fund	Year	

1	
PFM Group Consulting					
	Reimbursables: July 2020	OE-EXP-01012	$	3.50	FY 2020	
	Reimbursables: September 2020	OE-EXP-01127	$	4.50	FY 2020	

2	
VGlobalTech					
	July - September ADA Audit	1947	$	300.00	FY 2020	
	October Website Maintenance	2057	$	100.00	FY 2021	

TOTAL	$408.00

$308.00
$100.00	FY 2020	
	FY 2021	

Secretary / Assistant Secretary	Chairperson

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Monday, October 12, 2020 9:32 AM
To:	Amanda Lane; Jody Pino; Patricia Brown
Subject:	RE: Grove Resort - PA #106

 EXTERNAL EMAIL: Use care with links and attachments.	 ok
Kevin Mays

Chief Operating Officer

Mobile 407.484.5814
kmays@btipartners.com

14501 Grove Resort Avenue Orlando, FL 34787

www.BTIPartners.com www.GroveResort.com www.MarinaPointe.com www.WestshoreMarinaDistrict.com

THIS COMMUNICATION CONTAINS PRIVILEGED AND CONFIDENTIAL INFORMATION. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT, OR THE EMPLOYEE OR AGENT RESPONSIBLE TO DELIVER IT TO THE INTENDED RECIPIENT, PLEASE CONTACT THE SENDER IMMEDIATELY. YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION OR PART OF IT IS STRICTLY PROHIBITED; DELETE THIS MESSAGE AND ALL COPIES AND BACKUPS THEREOF. THE INFORMATION PROVIDED IN THIS COMMUNICATION IS FOR ILLUSTRATION PURPOSES
ONLY. THE INFORMATION IS NOT WARRANTED, AND SHOULD NOT BE RELIED UPON FOR ANY REASON. IT IS THE RECIPIENTS RESPONSIBILITY TO PERFORM ANY & ALL DUE DILIGENCE.

From: Amanda Lane <lanea@pfm.com>
Sent: Friday, October 9, 2020 5:12 PM
To: Jody Pino <jpino@groveresort.com>; Kevin Mays <kmays@btipartners.com>; Patricia Brown
<PBrown@btipartners.com>
Subject: Grove Resort - PA #106

All,

Please see attached for Payment Authorization(s) #106 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

Payment Authorizations No. 107	
10/23/2020						
Item	Payee	Invoice	General	Fiscal	
No.		Number		Fund	Year	

1	
Kimley-Horn and Associates					
	Engineering Services Through 09/30/2020	17454025	$	878.64	 	FY 2020		
2	PFM Group Consulting					
	DM Fee: October 2020	DM-10-2020-0014	$	2,083.33	 	FY 2021		

Chairperson

TOTAL	$2,961.97

$878.64
$2,083.33	FY 2020	
	FY 2021	

Secretary / Assistant Secretary

c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard
Orlando, FL 32817
(407) 382-3256

Received via email on Friday, October 23, 2020 - ALane

GROVE RESORT
C O M M U N I T Y	D E V E L O P M E N T	D I S T R I C T

Payment Authorizations No. 108

Chairperson

10/30/2020

Item
No.	Payee	Invoice
Number	General
Fund	Fiscal
Year	

1	
Hopping Green & Sams
General Counsel Through 09/30/2020	

117924	

$ 2,560.00	

 	FY 2020		
		
TOTAL	
$ 2,560.00		

2,560.00	FY 2020	
-	FY 2021	

Secretary / Assistant Secretary

c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard	Received via email on Sunday, November 1, 2020 - ALane
Orlando, FL 32817
(407) 382-3256

11/13/2020

Item
No.	Payee	Invoice
Number	General
Fund	Fiscal
Year	

1	
Grau and Associates				
	FY 2020 Audit	20217	$ 1,500.00	FY 2021	
	FY 2020 Audit - Confirmation.com	--	$	26.00	FY 2021	

2	
PFM Group Consulting
DM Fee: November 2020	

DM-11-2020-0009	

$ 2,083.33	

 	FY 2021		
3	Tribune 365 National Group
Legal Advertising on 10/02/2020	
OSC27121617	
$	256.25	

 	FY 2021		
4	West Orange Times
Legal Advertising on 10/29/2020	
20-04345W	
$	46.35	

 	FY 2021		
		
TOTAL	
$ 3,911.93		

-	FY 2020	
3,911.93	FY 2021	

Secretary / Assistant Secretary	Chairperson

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Sunday, November 15, 2020 11:39 AM
To:	Amanda Lane
Cc:	Jody Pino; Patricia Brown
Subject:	Re: Grove Resort - PA #109

 EXTERNAL EMAIL: Use care with links and attachments.	 Ok to pay
Sent from my iPhone

On Nov 14, 2020, at 3:02 PM, Amanda Lane <lanea@pfm.com> wrote:

All,

Please see attached for Payment Authorization(s) #109 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

<GR - PA 109.pdf>

Payment Authorizations No. 110
11/20/2020

Item
No.	Payee	Invoice
Number	General
Fund	Fiscal
Year	

1	
PFM Group Consulting
October Postage	

OE-EXP-11-21	

$	3.50	

 	FY 2021		

2	VGlobalTech					
	November Website Maintenance	2129	$	100.00	 	FY 2021		
		
TOTAL	
$	
103.50		

-	FY 2020	
103.50	FY 2021	

Secretary / Assistant Secretary	Chairperson

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Friday, November 20, 2020 12:06 PM
To:	Amanda Lane; Jody Pino; Patricia Brown
Subject:	RE: Grove Resort - PA #110

 EXTERNAL EMAIL: Use care with links and attachments.	 Approved

From: Amanda Lane <lanea@pfm.com>
Sent: Friday, November 20, 2020 11:58 AM
To: Jody Pino <jpino@groveresort.com>; Kevin Mays <kmays@btipartners.com>; Patricia Brown
<PBrown@btipartners.com>
Subject: Grove Resort - PA #110

All,

Please see attached for Payment Authorization(s) #110 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

12/4/2020

Item
No.	Payee	Invoice
Number	General
Fund	

1	
Department of Economic Opportunity
FY 2021 Special District Fee	

83544	

$	175.00	

2	Florida Municipal Insurance Trust
Insurance	

--	

$ 35,939.25	
3	Hopping Green & Sams
General Counsel Through 10/31/2020	
118644	
$ 3,592.50	
4	VGlobalTech
December Website Maintenance	
2205	
$	100.00	
	
TOTAL	
$ 39,806.75	

Secretary / Assistant Secretary	Chairperson

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Saturday, December 5, 2020 7:27 AM
To:	Amanda Lane
Cc:	Jody Pino; Patricia Brown; Craig Kaempfer
Subject:	Re: Grove Resort - PA #111

 EXTERNAL EMAIL: Use care with links and attachments.	 Ok to pay.
Sent from my iPhone

On Dec 4, 2020, at 3:56 PM, Amanda Lane <lanea@pfm.com> wrote:

All,

Please see attached for Payment Authorization(s) #111 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

<GR ‐ PA 111.pdf>

12/18/2020

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
Department of Economic Opportunity
Late Fee	

83544	

$	

25.00	
2	PFM Group Consulting Reamortization Services: S2017B2 DM Fee: December 2020
Postage: November 2020	
112766
DM-12-2020-0019 OE-EXP-12-21	
$
$
$	
125.00
2,083.33
3.50	

TOTAL	$ 2,236.83

Secretary / Assistant Secretary	Chairperson

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Wednesday, December 23, 2020 12:12 PM
To:	Amanda Lane; Jody Pino; Patricia Brown
Subject:	RE: Grove Resort - PA #112

 EXTERNAL EMAIL: Use care with links and attachments.	 ok
Kevin Mays

Chief Operating Officer

Mobile 407.484.5814
kmays@btipartners.com

14501 Grove Resort Avenue Orlando, FL 34787

www.BTIPartners.com www.GroveResort.com www.MarinaPointe.com www.WestshoreMarinaDistrict.com

THIS COMMUNICATION CONTAINS PRIVILEGED AND CONFIDENTIAL INFORMATION. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT, OR THE EMPLOYEE OR AGENT RESPONSIBLE TO DELIVER IT TO THE INTENDED RECIPIENT, PLEASE CONTACT THE SENDER IMMEDIATELY. YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION OR PART OF IT IS STRICTLY PROHIBITED; DELETE THIS MESSAGE AND ALL COPIES AND BACKUPS THEREOF. THE INFORMATION PROVIDED IN THIS COMMUNICATION IS FOR ILLUSTRATION PURPOSES
ONLY. THE INFORMATION IS NOT WARRANTED, AND SHOULD NOT BE RELIED UPON FOR ANY REASON. IT IS THE RECIPIENTS RESPONSIBILITY TO PERFORM ANY & ALL DUE DILIGENCE.

From: Amanda Lane <lanea@pfm.com>
Sent: Monday, December 21, 2020 10:51 AM
To: Jody Pino <jpino@groveresort.com>; Kevin Mays <kmays@btipartners.com>; Patricia Brown
<PBrown@btipartners.com>
Subject: Grove Resort - PA #112

All,

Please see attached for Payment Authorization(s) #112 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

Payment Authorizations No. 113
12/24/2020

Item
No.	Payee	Invoice
Number	General
Fund	

1	
Hopping Green & Sams
General Counsel Through 11/30/2020	

119311	

$ 2,656.76	
		
TOTAL	
$ 2,656.76	

Secretary / Assistant Secretary	Chairperson

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Thursday, December 24, 2020 11:32 AM
To:	Amanda Lane
Cc:	Jody Pino; Patricia Brown
Subject:	Re: Grove Resort - PA #113

 EXTERNAL EMAIL: Use care with links and attachments.	 Ok to pay
Sent from my iPhone

On Dec 24, 2020, at 11:25 AM, Amanda Lane <lanea@pfm.com> wrote:

All,

Please see attached for Payment Authorization(s) #113 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

<GR - PA 113.pdf>

Payment Authorizations No. 114
1/15/2021

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
PFM Group Consulting
Series 2017AB Dissemination Fees: 10/2020 - 12/2020				
		113162	$	1,250.00	
2	VGlobalTech
October - December ADA Audit January Website Maintenance				
		2229
2329	$
$	300.00
100.00	
		
TOTAL	
$	
1,650.00	

Secretary / Assistant Secretary	Chairperson

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Friday, January 15, 2021 8:10 PM
To:	Amanda Lane; Jody Pino; Patricia Brown
Subject:	RE: Grove Resort - PA #114

 EXTERNAL EMAIL: Use care with links and attachments.	 approved

From: Amanda Lane <lanea@pfm.com>
Sent: Friday, January 15, 2021 6:57 PM
To: Jody Pino <jpino@groveresort.com>; Kevin Mays <kmays@btipartners.com>; Patricia Brown
<PBrown@btipartners.com>
Subject: Grove Resort - PA #114

All,

Please see attached for Payment Authorization(s) #114 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

Payment Authorizations No. 115
1/29/2021

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
Hopping Green & Sams
General Counsel Through 12/31/2020				
		119823	$	1,583.75	
2	PFM Group Consulting
DM Fee: January 2021 Reimbursables: December 2020				
		DM-01-2021-0020 OE-EXP-01-22	$
$	2,083.33
3.00	
		
TOTAL	
$	
3,670.08	

Secretary / Assistant Secretary	Chairperson

From:	Kevin Mays <kmays@btipartners.com>
Sent:	Saturday, January 30, 2021 12:31 PM
To:	Amanda Lane
Cc:	Jody Pino; Patricia Brown
Subject:	Re: Grove Resort - PA #115

 EXTERNAL EMAIL: Use care with links and attachments.	 Ok to pay
Sent from my iPhone

On Jan 30, 2021, at 11:01 AM, Amanda Lane <lanea@pfm.com> wrote:

All,

Please see attached for Payment Authorization(s) #115 for Grove Resort. Please provide authorization to pay (via email or signed cover sheet). If you have any questions, please let me know.

Amanda Lane
Assistant Chief District Accountant

PFM Group Consulting LLC LaneA@pfm.com | web pfm.com
phone 407.723.5900 (direct phone 407.723.5925) | fax 407.723.5901 12051 Corporate Blvd. | Orlando, FL 32817

<GR - PA 115.pdf>

Chairperson

2/5/2021

Item	
Payee	
Invoice	
General	
No.		Number	Fund	

1	
West Orange Times			
	Legal Advertising on 01/28/2021	21-00300W	$	45.06	
		
TOTAL	
$	45.06	

Secretary / Assistant Secretary

c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard	Received via email on Friday, February 5, 2021 - ALane

Payment Authorizations No. 117

Chairperson

2/12/2021

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
PFM Group Consulting
January Reimbursables				
		OE-EXP-02-22	$	3.73	
2	VGlobalTech
February Website Maintenance				
		2407	$	100.00	
		
TOTAL	
$	
103.73	

Secretary / Assistant Secretary

c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard	Received via email on Saturday, February 13, 2021 - ALane

Chairperson

By Amanda Lane at 4:47 pm, Feb 22, 2021

2/19/2021

Item	
Payee	
Invoice	
General	
No.		Number	Fund	

1	
PFM Group Consulting			
	DM Fee: February 2021	DM-02-2021-0020	$ 2,083.33	
		
TOTAL	
$ 2,083.33	

Secretary / Assistant Secretary

c/o Fishkind & Associates, Inc. 12051 Corporate Boulevard
Orlando, FL 32817
(407) 382-3256

Payment Authorizations No. 119

Chairperson

2/26/2021

Item
No.	Payee	Invoice
Number	General
Fund	

1	
Hopping Green & Sams
General Counsel Through 01/31/2021	

120481	

$	267.00	
		
TOTAL	
$	267.00	

Secretary / Assistant Secretary

c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard	Received via email on Sunday, February 28, 2021 - ALane

GROVE RESORT COMMUNITY DEVELOPMENT DISTRICT

Review of District’s Financial Position

Statement of Financial Position As of 2/28/2021

	General Fund		Debt Service Fund		Debt Service Fund - B		Capital Projects Fund		Capital Projects Fund - B		General Long Term Debt		Total	
					
Assets									
Current Assets														
General Checking Account	$252,520.51												$252,520.51	
Assessments Receivable	79,834.65												79,834.65	
Assessments Receivable			$504,332.71										504,332.71	
Debt Service Reserve A1 Bond			947,437.50										947,437.50	
Revenue A1 Bond			511,309.60										511,309.60	
Interest A1 Bond			0.18										0.18	
Principal A1 Bond			0.10										0.10	
Due From Other Funds					$214,377.83								214,377.83	
Debt Service Reserve B1 Bond					3,000,000.00								3,000,000.00	
Revenue B1 Bond					0.37								0.37	
Interest B1 Bond					7,069.04								7,069.04	
Prepayment B1 Bond					4,034.92								4,034.92	
Prepayment B2 Bond					476,234.22								476,234.22	
Acquisition/Construction A1 Bond							$20,398.42						20,398.42	
Acquisition/Construction B1 Bond									$234,191.36				234,191.36	
Total Current Assets	

$332,355.16		

$1,963,080.09		

$3,701,716.38		

$20,398.42		

$234,191.36		

$0.00		

$6,251,741.41	

Investments
Amount Available in Debt Service Funds Amount To Be Provided
Total Investments											

$4,946,085.93		

$4,946,085.93	
											16,373,914.07		16,373,914.07	

$0.00		

$0.00		

$0.00		

$0.00		

$0.00		

$21,320,000.00		

$21,320,000.00	
Total Assets	$332,355.16		$1,963,080.09		$3,701,716.38		$20,398.42		$234,191.36		$21,320,000.00		$27,571,741.41	

General Long Term Debt		Total	

$0.00		

$214,644.83 79,834.65
504,332.71
$798,812.19	

$21,320,000.00
$21,320,000.00		
$21,320,000.00
$21,320,000.00	
$21,320,000.00		$22,118,812.19	

$0.00		

$10,082.02 25,769.14
2,024.52

1,591,310.76
(132,563.38)

3,725,005.59
(23,289.21)

20,373.09
25.33

205,832.41
28,358.95

$5,452,929.22	
			
$21,320,000.00		$27,571,741.41	

Statement of Financial Position As of 2/28/2021

General Fund

Debt Service	Debt Service Fund		Fund - B

Liabilities and Net Assets

Capital Projects Fund

Capital Projects Fund - B

Current Liabilities
Accounts Payable	
$214,644.83			
Deferred Revenue Deferred Revenue	79,834.65	
$504,332.71		
Total Current Liabilities	$294,479.48		$0.00		$0.00	

 	 	

Long Term Liabilities
Revenue Bonds Payable - Long-Term Total Long Term Liabilities

Total Liabilities

Net Assets
Net Assets, Unrestricted
Net Assets - General Government
Current Year Net Assets - General Government

Net Assets, Unrestricted
Current Year Net Assets, Unrestricted

Net Assets, Unrestricted
Current Year Net Assets, Unrestricted

$0.00

 	
$294,479.48

$10,082.02 25,769.14
2,024.52

$504,332.71		$0.00	
$0.00

$504,332.71		$0.00

$0.00	

$1,591,310.76 (132,563.38)		

$3,725,005.59 (23,289.21)	

$0.00

 	
$0.00

$0.00

$0.00

Net Assets, Unrestricted							$20,373.09		
Current Year Net Assets, Unrestricted							25.33		
Net Assets, Unrestricted									$205,832.41	
Current Year Net Assets, Unrestricted									28,358.95	
Total Net Assets	$37,875.68		$1,458,747.38		$3,701,716.38		$20,398.42		$234,191.36	
										
Total Liabilities and Net Assets	$332,355.16		$1,963,080.09		$3,701,716.38		$20,398.42		$234,191.36	

Statement of Activities As of 2/28/2021

Debt Service	Debt Service	Capital Projects	
Fund	Fund - B	Fund	

Capital
General Fund	Projects Fund -
B

General Long Term Debt

Total

Revenues	
On-Roll Assessments Developer Contributions
Other Income & Other Financing Sources On-Roll Assessments
Inter-Fund Group Transfers In Off-Roll Assessments
Other Assessments
Inter-Fund Group Transfers In Inter-Fund Transfers In
Inter-Fund Transfers In
Total Revenues	$69,972.15 35,939.25
11,828.90

$117,740.30	

$442,029.22
(24.90)

$442,004.32	

$1,143,978.83 283,768.32
(28,354.10)

$1,399,393.05	

$24.90

$24.90	

$28,354.10
$28,354.10	

$0.00	$69,972.15 35,939.25
11,828.90
442,029.22
(24.90)
1,143,978.83
283,768.32
(28,354.10)
24.90
28,354.10

$1,987,516.67	
Expenses

Trustee Services Management Dissemination Agent District Counsel Assessment Administration Reamortization Schedules Audit
Postage & Shipping Legal Advertising Property Taxes
Web Site Maintenance Dues, Licenses, and Fees General Liability Insurance Property & Casualty Principal Payments - A Bond Interest Payments - A Bond
Principal Payments - B2 bond Interest Payments - B2 bond
Total Expenses	

$7,277.76 10,416.65
1,250.00
8,100.01
12,500.00
125.00
1,526.00
13.73
347.66
1,315.20
800.00
200.00
2,628.50
69,250.00

$115,750.51	

$205,000.00 369,593.75

$574,593.75	

$1,150,000.00 301,050.00

$1,451,050.00	

$0.00	

$0.00	

$0.00	

$7,277.76 10,416.65
1,250.00
8,100.01
12,500.00
125.00
1,526.00
13.73
347.66
1,315.20
800.00
200.00
2,628.50
69,250.00
205,000.00
369,593.75
1,150,000.00
301,050.00

$2,141,394.26	

Statement of Activities As of 2/28/2021

General Fund		Debt Service Fund		Debt Service Fund - B		Capital Projects Fund		Capital Projects Fund - B		General Long Term Debt		
Total	
Other Revenues (Expenses) & Gains (Losses)

Interest Income Interest Income Dividend Income Interest Income Dividend Income Interest Income Dividend Income Interest Income Dividend Income
Total Other Revenues (Expenses) & Gains (Losses)	

$34.73

$34.73		

$24.66 1.39

$26.05		

$28,367.07
0.67

$28,367.74		

$0.40 0.03

$0.43		

$4.57 0.28

$4.85		

$0.00		

$34.73 24.66
1.39
28,367.07
0.67
0.40
0.03
4.57
0.28

$28,433.80	
Change In Net Assets	$2,024.52		($132,563.38)		($23,289.21)		$25.33		$28,358.95		$0.00		($125,443.79)	

Net Assets At Beginning Of Year	
$35,851.16		
$1,591,310.76		
$3,725,005.59		
$20,373.09		
$205,832.41		
$0.00		
$5,578,373.01	

Net Assets At End Of Year	
$37,875.68		
$1,458,747.38		
$3,701,716.38		
$20,398.42		
$234,191.36		
$0.00		
$5,452,929.22	

Grove Resort CDD
Budget to Actual
For the Month Ending 2/28/2021	
Year To Date	
	
Actual			
Budget			
Variance	FY 2021
Adopted Budget	

Revenues											
On-Roll Assessments	$	69,972.15	$	40,950.00		$	29,022.15	$	98,280.00	
Off-Roll Assessments	-	20,510.00			(20,510.00)	49,224.00	
Developer Contributions	35,939.25	59,862.90			(23,923.65)	143,671.00	
Developer Contributions - Deficit Funding/Longboard	11,828.90	532,400.00			(520,571.10)	1,277,760.00	
Net Revenues	

$	117,740.30	

$	653,722.90		$	(535,982.60)	

$ 1,568,935.00	
General & Administrative Expenses							
Trustee Services	$	7,277.76	$	5,000.00		$	2,277.76	$	12,000.00	
Management	10,416.65	10,416.65			-	25,000.00	
Engineering	-	2,083.35			(2,083.35)	5,000.00	
Dissemination Agent	1,250.00	2,083.35			(833.35)	5,000.00	
Property Appraiser	-	416.65			(416.65)	1,000.00	
District Counsel	8,100.01	25,000.00			(16,899.99)	60,000.00	
Assessment Administration	12,500.00	5,208.35			7,291.65	12,500.00	
Reamortization Schedules	125.00	208.35			(83.35)	500.00	
Audit	1,526.00	2,708.35			(1,182.35)	6,500.00	
Travel and Per Diem	-	208.35			(208.35)	500.00	
Telephone	-	208.35			(208.35)	500.00	
Postage & Shipping	13.73	125.00			(111.27)	300.00	
Copies	-	416.65			(416.65)	1,000.00	
Legal Advertising	347.66	1,041.65			(693.99)	2,500.00	
Miscellaneous	-	208.30			(208.30)	500.00	
Property Taxes	1,315.20	-			1,315.20	-	
Web Site Maintenance	800.00	1,125.00			(325.00)	2,700.00	
Dues, Licenses, and Fees	200.00	72.90			127.10	175.00	
General Liability Insurance	2,628.50	2,500.00			128.50	6,000.00	
Property & Casualty	69,250.00	62,500.00			6,750.00	150,000.00	
Deficit Funding/Longboard	-	532,400.00			(532,400.00)	1,277,760.00	
Total General & Administrative Expenses	

$	115,750.51	

$	653,931.25		$	(538,180.74)	

$ 1,569,435.00	

Total Expenses	
  $	115,750.51  		
   $		
653,931.25  		
   $ 	
(538,180.74)	
  $ 1,569,435.00  	
Income (Loss) from Operations	$	1,989.79	$	(208.35)		$	2,198.14		$	(500.00)	
Other Income (Expense)
Interest Income
Total Other Income (Expense)	

$	34.73		

$	

208.35		

$	

(173.62)	

$	500.00	

$	34.73		$	208.35		$	(173.62)	

$	500.00	
Net Income (Loss)	$	2,024.52	$	-		$	2,024.52		$	-	

Page 1 of 1

Grove Resort Community Development District

Staff Reports

MEMORANDUM	
TO:	District Managers	
FROM:	Hopping Green & Sams	
DATE:	December 2020	
RE:	Section 448.095, Florida Statutes / E-Verify Requirements	

As you may be aware, the Florida Legislature recently enacted Section 448.095, Florida Statutes, which, generally speaking, requires that all employers verify employment eligibility using the United States Department of Homeland Security’s“E-Verify” system. Specifically, Section 448.095(2)(a) provides:

“Beginning January 1, 2021, every public employer, contractor, and subcontractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. A public employer, contractor, or subcontractor may not enter into a contract unless each party to the contract registers with and uses the E-Verify system.”

Section 448.095(1), F.S., defines “publicemployer” to be any “regional, county, local, ormunicipal government . . . that employs persons who perform labor or services for that employer in exchange for salary, wages, or other remuneration or that enters or attempts to enter into a contract with a contractor.” Because all CDDs and stewardship districts (together, “Special Districts”) enter into contracts with contractors (and many Special Districts have employees), all Special Districts are subject to the new E-Verify requirements.

As a District Manager, there are two steps that need to be taken:

Enroll your Special Districts on the E-Verify system, at: https://www.e-verify.gov/. An E- Verify enrollment checklist is available at https://www.e-verify.gov/employers/enrolling-in- e-verify/enrollment-checklist. In order to enroll, all Special Districts must enter into a memorandum of understanding (“MOU”) which must be executed by the chairperson of each board. Under the MOU, the responsibilities of the Special Districts include provision of contact information, display of notices to prospective employees, completion of an E-Verify tutorial, familiarization with the E-Verify User Manual, and other obligations. Samples of the MOU and E-Verify User Manual are attached here.

On a going forward basis, include the following contract provision in Special District contracts:

E-VERIFY REQUIREMENTS

The Contractor shall comply with and perform all applicable provisions of Section 448.095, Florida Statutes. Accordingly, beginning January 1, 2021, to the extent required by Florida Statute, Contractor shall register with and use the United States Department of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees. The District may terminate this Agreement immediately for cause if there is a good faith belief that the Contractor has knowingly violated Section 448.091, Florida Statutes.

If the Contractor anticipates entering into agreements with a subcontractor for the Work, Contractor will not enter into the subcontractor agreement without first receiving an affidavit from the subcontractor regarding compliance with Section 448.095, Florida Statutes, and stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Contractor shall maintain a copy of such affidavit for the duration of the agreement and provide a copy to the District upon request.

In the event that the District has a good faith belief that a subcontractor has knowingly violated Section 448.095, Florida Statutes, but the Contractor has otherwise complied with its obligations hereunder, the District shall promptly notify the Contractor. The Contractor agrees to immediately terminate the agreement with the subcontractor upon notice from the District. Further, absent such notification from the District, the Contractor or any subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated s. 448.09(1), Florida Statutes, shall promptly terminate its agreement with such person or entity.

By entering into this Agreement, the Contractor represents that no public employer has terminated a contract with the Contractor under Section 448.095(2)(c), Florida Statutes, within the year immediately preceding the date of this Agreement.

Please let us know if you have any questions regarding the new law. We appreciate your attention to this matter, and can be reached at 850-222-7500.

Company ID Number:  	

THE E-VERIFY MEMORANDUM OF UNDERSTANDING
FOR EMPLOYERS

ARTICLE I PURPOSE AND AUTHORITY

The parties to this agreement are the Department of Homeland Security (DHS) and the
 	(Employer). The purpose of this agreement is to set forth terms and conditions which the Employer will follow while participating in E-Verify.

E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification (Form I-9). This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the Employer, the Social Security Administration (SSA), and DHS.

Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat.
3009, as amended (8 U.S.C. § 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, “Employment Eligibility Verification” and Executive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain employees working on Federal contracts.

ARTICLE II RESPONSIBILITIES

RESPONSIBILITIES OF THE EMPLOYER

The Employer agrees to display the following notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system:
Notice of E-Verify Participation
Notice of Right to Work
The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to keep such information current by providing updated information to SSA and DHS whenever the representatives’ contact information changes.
The Employer agrees to grant E-Verify access only to current employees who need E- Verify access. Employers must promptly terminate an employee’s E-Verify access if the

employee is separated from the company or no longer needs access to E-Verify.
The Employer agrees to become familiar with and comply with the most recent version of the E-Verify User Manual.
The Employer agrees that any Employer Representative who will create E-Verify cases will complete the E-Verify Tutorial before that individual creates any cases.
The Employer agrees that all Employer representatives will take the refresher tutorials when prompted by E-Verify in order to continue using E-Verify. Failure to complete a refresher tutorial will prevent the Employer Representative from continued use of E-Verify.
The Employer agrees to comply with current Form I-9 procedures, with two exceptions:
If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 888-464-4218.
If an employee presents a DHS Form I-551 (Permanent Resident Card), Form I-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee’s Form I-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo screening tool.

Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List B and List C, document(s) to complete the Form I-9.

The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9.
The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the antidiscrimination requirements of section 274B of the INA with respect to Form I-9 procedures.
The following modified requirements are the only exceptions to an Employer’s obligation to not employ unauthorized workers and comply with the anti- discrimination provision of the INA: (1) List B identity documents must have photos, as described in paragraph 6 above; (2) When an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the Employer receives a final nonconfirmation for an employee, but continues to employ that person, the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment

following a final nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify.
DHS reserves the right to conduct Form I-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify.
The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a firm offer of employment was extended and accepted and Form I-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form I-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability.
The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize.
The Employer must use E-Verify for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as described in Article II.B of this MOU.
The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps (see Article III.B. below) to contact DHS with information necessary to resolve the challenge.
The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee

may not be terminated or suffer any adverse employment consequences based upon the employee’s perceived employment eligibility status (including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee’s employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464-4218 (customer service) or 1-888-897-7781 (worker hotline).
The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA as applicable by not discriminating unlawfully against any individual in hiring, firing, employment eligibility verification, or recruitment or referral practices because of his or her national origin or citizenship status, or by committing discriminatory documentary practices. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound “foreign” or have received tentative nonconfirmations. The Employer further understands that any violation of the immigration-related unfair employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it should contact the Immigrant and Employee Rights Section, Civil Rights Division, U.S. Department of Justice at 1-800-255-8155 or 1-800-237-2515 (TTY) or go to https://www.justice.gov/ier.
The Employer agrees that it will use the information it receives from E-Verify only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes.
The Employer agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888- 464-4218 or via email at E-Verify@dhs.gov. Please use “Privacy Incident – Password” in the subject line of your email when sending a breach report to E-Verify.
The Employer acknowledges that the information it receives from SSA is governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties.
The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, which includes permitting DHS, SSA, their contractors and

other agents, upon reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer’s use of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to their participation in E-Verify.
The Employer shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its services as federally-approved, federally-certified, or federally-recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false.
The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS.
The Employer agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Employer’s services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify.
The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its participation in E-Verify according to this MOU.

RESPONSIBILITIES OF FEDERAL CONTRACTORS

If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors.
In addition to the responsibilities of every employer outlined in this MOU, the Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any “employee assigned to the contract” (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not create a second case for the employee through E-Verify.
An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires using E-Verify. The Employer must verify those employees who are working in the United States, whether or not they are assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later.
Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment

eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E- Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later.
Federal contractors that are institutions of higher education (as defined at 20
U.S.C. 1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later.
Upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin E-Verify verification of all existing employees within 180 days after the election.
The Employer may use a previously completed Form I-9 as the basis for creating an E-Verify case for an employee assigned to a contract as long as:
That Form I-9 is complete (including the SSN) and complies with Article II.A.6,
The employee’s work authorization has not expired, and
The Employer has reviewed the Form I-9 information either in person or in communications with the employee to ensure that the employee’s Section 1, Form I-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen).
The Employer shall complete a new Form I-9 consistent with Article II.A.6 or update the previous Form I-9 to provide the necessary information if:
The Employer cannot determine that Form I-9 complies with Article II.A.6,
The employee’s basis for work authorization as attested in Section 1 has expired or changed, or
The Form I-9 contains no SSN or is otherwise incomplete.

Note: If Section 1 of Form I-9 is otherwise valid and up-to-date and the form otherwise complies with Article II.C.5, but reflects documentation (such as a U.S. passport or Form I-551) that expired after completing Form I-9, the Employer shall

not require the production of additional documentation, or use the photo screening tool described in Article II.A.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual.

The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article.
The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer’s compliance with Federal contracting requirements.

RESPONSIBILITIES OF SSA

SSA agrees to allow DHS to compare data provided by the Employer against SSA’s database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA’s database.
SSA agrees to safeguard the information the Employer provides through E-Verify procedures. SSA also agrees to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401).
SSA agrees to provide case results from its database within three Federal Government work days of the initial inquiry. E-Verify provides the information to the Employer.
SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the employer.

Note: If an Employer experiences technical problems, or has a policy question, the employer should contact E-Verify at 1-888-464-4218.

RESPONSIBILITIES OF DHS

DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer to conduct, to the extent authorized by this MOU:
Automated verification checks on alien employees by electronic means, and
Photo verification checks (when available) on employees.

DHS agrees to assist the Employer with operational problems associated with the Employer's participation in E-Verify. DHS agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E- Verify process.
DHS agrees to provide to the Employer with access to E-Verify training materials as well as an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify.
DHS agrees to train Employers on all important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require employers to take mandatory refresher tutorials.
DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in E-Verify. DHS also agrees to provide to the Employer anti-discrimination notices issued by the Immigrant and Employee Rights Section, Civil Rights Division, U.S. Department of Justice.
DHS agrees to issue each of the Employer’s E-Verify users a unique user identification number and password that permits them to log in to E-Verify.
DHS agrees to safeguard the information the Employer provides, and to limit access to such information to individuals responsible for the verification process, for evaluation of
E-Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting requirements.
DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility within three Federal Government work days of the initial inquiry.
DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions.

ARTICLE III
REFERRAL OF INDIVIDUALS TO SSA AND DHS

REFERRAL TO SSA

If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of

the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending.
The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation.
After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verify to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so.
The Employer will instruct the employee to visit an SSA office within eight Federal Government work days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary.
While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates.
The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA.

REFERRAL TO DHS

If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending.
The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation.
The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation.
If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the employee to contact DHS through its toll-free hotline (as found on the referral letter) within eight Federal Government work days.
If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally.
The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee’s Form I-551, Form I-766, U.S. Passport, or passport card to DHS for review by:

Scanning and uploading the document, or
Sending a photocopy of the document by express mail (furnished and paid for by the employer).
The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee’s documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch.
DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary.
While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates.

ARTICLE IV SERVICE PROVISIONS

A. NO SERVICE FEES

1. SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an Employer will need a personal computer with Internet access.

ARTICLE V MODIFICATION AND TERMINATION

MODIFICATION

This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties.
Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes.

TERMINATION

The Employer may terminate this MOU and its participation in E-Verify at any time upon 30 days prior written notice to the other parties.
Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the Employer’s participation in E-Verify, with or without notice at any time if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established E-Verify procedures and/or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the

performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer’s business.
An Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its participation in E-Verify is terminated or completed. In such cases, the Federal contractor must provide written notice to DHS. If an Employer that is a Federal contractor fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non-Federal contractor participants, and will be required to use the E-Verify procedures to verify the employment eligibility of all newly hired employees.
The Employer agrees that E-Verify is not liable for any losses, financial or otherwise, if the Employer is terminated from E-Verify.

ARTICLE VI PARTIES

Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU.
Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees.
The Employer may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void.
Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer.
The Employer understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA).
The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and DHS respectively. The Employer understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Employer, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension.
The foregoing constitutes the full agreement on this subject between DHS and the

Employer.

To be accepted as an E-Verify participant, you should only sign the Employer’s Section of the signature page. If you have any questions, contact E-Verify at 1-888- 464-4218.

Approved by:

E-Verify Employer	
Name (Please Type or Print)	Title	
Signature	Date	
Department of Homeland Security – Verification Division	
Name (Please Type or Print)	Title	
Signature	Date	

Information Required for E-Verify

Information relating to your Company:	
Company Name:		
Company Facility Address:		
Company Alternate Address:		
County or Parish:		

Employer Identification Number:		
North American Industry
Classification Systems Code:		
Parent Company:		
Number of Employees:		
Number of Sites Verified for:		
Are you verifying for more than one site?
If yes, please provide the number of sites verified for in each State:

State	Number of	Site(s) sites	

Information relating to the Program Administrator(s) for your Company on policy questions or operational problems:	
Name:		
Telephone Number:		
Fax Number:		
E-mail Address:		

Name:		
Telephone Number:		
Fax Number:		
E-mail Address: